Office 2010 - Outlook III

Office 2010 Outlook 14 – Daily Task List Tool

In Calendar View the Daily Task List Tools opens. The Daily Task List Tab Groups are:

Actions:

• Open
• Move
• More Actions

Respond:

• Reply
• Reply All
• Forward

Manage Task:

Mark Complete

Remove from List

Follow Up:

• Today
• Tomorrow
• This Week
• Next Week
• No Date
• Custom

Arrangement:

• Arrange By

Tags:

• Categorise
• Follow Up
• Private
• High Importance
• Low Importance

Tags: Follow Up

Find:

• Related

Back to Outlook later...

Office 2010 - Outlook II

Part 9 – Outlook (Overview)

Having closed the Setup Wizard (Part – 8) the main Outlook window will open and it will retrieve the contents of your email from your webmail account.

Outlook 2010, like its predecessors is both a complex and controversial piece of software. For the moment I will be sticking to a basic overview of the program structure, returning to advanced features and settings later. Has you can see from the screenshot Outlook 14 has the now familiar Ribbon and tabs. The main window is divided into sections, how many depends on preference and requirement. In this case three: Folders, conversations and the content of the selected item.

The selected (open conversation) email in this case has a link at the top of the page 'To view email has a webpage, go here'. One click will open the convesation in a browser window.

The Ribbon, Tabs and Groups on the Outlook 14 window are:

Home:

• New
• Delete
• Respond
• Quick Steps
• Actions
• Tags
• Find

Send / Receive:

• Send & Receive
• Download
• Headers
• Preferences

Folder:

• New
• Actions
• Clean Up
• Favorites
• Properties

View:

• Current View
• Arrangement
• Layout
• Window

Add-Ins:

• Custom Toolbars

The Office (Outlook) Button:

Info

Open

print

Saving

Outlook Options

Are there options in Outlook 2010?

General:

General options for working with Outlook

• User Interface options
• Personalise your copy of Microsoft Outlook
• Start Up options

Mail:

Change the settings for messages you create and receive.

• Compose messages
• Message arrival
• Conversation Clean Up
• Replies and forwards
• Save messages
• Send messages
• MailTips
• Tracking
• Message format
• Other

Calendar:

Change the settings for calendars, meetings and time zones.

• Work time
• Calendar options
• Display options
• Time zones
• Scheduling assistant
• Resource scheduling

Contacts:

Change how you work with your contacts.

• Names and filing
• Linking
• Contacts index
• Online status
• Outlook created contacts

Tasks:

Change the settings that track your tasks and to-do items.

• Task options
• Work hours

Notes and Journal:

Change the settings for Notes and the Journal.

• Notes options
• Journal options

Search:

Change how items are searched with Instant Search.

• Sources
• Results

Mobile:

Change the settings for mobile notification and messaging.

• Calendar Summary
• Mobile Reminder
• Mobile Notification
• Mobile Options

Language:

Set the Office Language Preferences.

• Choose editing languages
• Choose display and Help languages

Advanced:

Options for working with Outlook

• Outlook panes
• Outlook start and exit
• AutoArchive
• Reminders
• RSS Feeds
• Send and receive
• Developers
• Dial-Up connections
• International options
• Offline editing options for document management server files
• Other

Customise Ribbon:

Customise the Ribbon.

• Choose commands from:
• Customise the Ribbon:
• New Tab
• New Group
• Rename
• Restore Defaults
• Import/Export

Quick Access Toolbar:

Customise the Quick Access Toolbar.

• Choose commands from:
• Quick Access Toolbar:
• Restore Defaults
• Import/Export

Add-Ins:

View and manage Microsoft Office add-ins.

• Add-in Options
• Add-ins

Trust Center:

Help keep your documents safe and your computer secure and healthy

• Protecting your privacy
• Security & more
• Microsoft Outlook Trust Center

Next, Access 2010

Office 2010 - Outlook

Part 8 – Outlook – Account Setup

Since the 2007 version of Office was released Outlook was available as a stand-alone program, previously it could only be bought as part of the Microsoft Office suite. When I say “stand-alone” it might not be the most appropriate term as Outlook works best when in concurrence with other applications and or devices, everything from Skype to Mobile phones.

At the moment there is an online campaign (mostly Twitter based) by Outlook users who think the new 2010 version should HTML rendering as opposed to the one it does use (Microsoft Office Word rendering engine).

The arguments and opinions can be found/followed here at fixoutlook and the opposing view here from Microsoft’ bloggers here at msdn blogs.

Although my opinion is mixed I do like the use of, or at least the option of using; SmartArt, text editing, formatting and drawing tools that being integrated with Word brings. You would have to be little short of a genius (IT wise) to do the same in html.

What html rendering will mean are CSS (Cascading Style Sheets) compatibility and thus a better class of advertising in your inbox.

Account Setup

Click Next >

Yes

Fill in your name, email account and password. Select "Manually configure server settings or additional server types"

Internet email

For gmail, in this case I've selected imap (some email providers use Pop3). imap.gmail.com and smtp.gmail.com. For User Name use the full address (for Yahoo, etc.. They use username only without @wherever.com). Then click More Settings.

Outgoing Server select "My outgoing server (SMTP) requires authentication" and "Use same setting as my incoming mail server". Go to Advanced.

Incoming server (IMAP): 995, encryption TSL

Outgoing server (SMTP): 587 encryption SSL, Ok

Click Finish and it's done.

Next, Outlook continued