Office 2010 - Publisher II

Office Publisher 2010

To demonstrate how Publisher 2010 works I’ve decided to take a piece of text of three short paragraphs in length, use a landscape page layout with three columns. Half of the last column will be used for an image and the top of the first two columns will contain a title. The problem to be resolved is to fit the text perfectly into the remaining space.

The text I will use it taken from the Microsoft Security Essentials home page. There are several reasons for returning to the page (it’s the same page used in PowerPoint IV). Firstly, the program, when it is released, will be free so there is no issue with advertising it. Secondly, the page has lived its short life, it appeared on June 23 to launch the limited (I think it was 75,000 downloads) beta version which in turn was limited to 3 specific countries. And lastly, I have the page bookmarked for later reference.

Open Publisher, the program opens on the New Tab from the Office Button. I will use a landscape format but, for now, I will open the Blank A4 (Portrait). Go to the Page Design Tab > Page Setup > Orientation and select Landscape.

Still on the Page Setup Group, click Margins, at the bottom of the list select Custom Margins.

On the Layout Guides select the Grid Guides Tab > Column Guides > Columns and increase the number to 3, leave the Spacing at 0.5cm, Rows at 1 click and close.

We now have thin blue lines (Guides) separating the columns. Select Insert > Text > Draw Text Box. Drawing objects, in this case a text box, between the guides is quick and easy. Place the cursor anywhere near the blue line and the box will snap to the guides. Insert three boxes using the full size of the columns.

Reduce the height of the first two boxes by about 1.5cm using the side ruler has a guide. Shorten the size of the third column by half, leaving a space at the bottom. We now need to connect the boxes so the text will flow from one to the other.

With box one (left) selected, from the Text Box Tools > Format Tab > Linking, click Create Link, click on the Text Box you want to link to (middle). A pointer will appear on the left of the middle box pointing to the box it is linked to, and vice versa. Click on the middle box, to select it and repeat the process linking it to the box to its right. The reason for linking the boxes is that when we paste the text into box one the overflow will appear in boxes two and three.

I will now go back to the Microsoft website, copy the three paragraphs and paste them into text box one. The text has filled column one and part of column two.

Unfortunately, Publisher has used hyphenation (added hyphens "-", on the ends of lines). With the text highlighted go to Text Box Tools > Format > Text > Hyphenation, in the dialogue box deselect 'Automatically hyphenate this story'.

Returning to box one, highlight the heading ‘Collection and use of your personal information’. Change the size and type of font in the Home Tab to Times New Roman, 26pt bold, highlight the rest of the text and change its size to 12pt and justify the text (excluding the heading).

The intention is to fill the third box fully without adding anymore txt. Highlight the ‘W’ from ‘When’, the first letter of the first sentence, Text Box Tools > Format > Typography > Drop Cap. Click Drop Cap > Custom Drop Cap > Dropped > Size of letters: 4. Repeat the process for the first letter of the other two paragraphs changing the Size of letters: 2. Change the font of the three letters, W, E & M to Times New Roman and their colour to Accent 3 from the Scheme colours Home > Font > Font Colour.

With all three paragraphs highlighted, including the heading, go to the Home Tab > Font > Character Spacing > More Spacing. From the dialogue box Character Spacing > Kerning > Use this option to fine-tune the spacing between two characters. Expand: By this amount: 1.6pt (sometimes you have to play around with it until you get the right size). The text will now have filled the third column.

From the Insert Tab add an image, Insert > Illustrations > Picture, drag the image to the space in the bottom right, resizing if necessary. Insert a text box for the title, Insert > Draw Text Box and type in the title. With the title highlighted set the font size to 36pt. In Drawing Tools > Format > Shape Styles choose an appropriate style, in this case Linear Up Gradient - Accent 1.

See how it looks

Office 2010 - Publisher

Office Publisher 2010

Microsoft Office Publisher 2010 is a Desktop Publishing software (DTP). By nature DTPs have always been very expensive and, although Microsoft’s Publisher is well known, it has to be said that it is at the low end of the market, a professional publisher is more likely to use a product like Adobe InDesign (and pay the price, Amazon has just informed me that for a mere £637.76 I can be the proud owner of InDesign CS4).

What Microsoft Office Publisher does is put high quality desktop publishing software in the hands of small businesses and ordinary people producing posters, business cards, newsletters and a countless list of other media (actually the list isn’t endless so I’ll be showing a complete list of Publisher templates later). I won’t be using a template for the example that will follow after an overview of the program.

The Ribbon Tabs and their Groups

Home:

• Clipboard
• Font
• Paragraph
• Styles
• Objects
• Editing

Insert:

• Pages
• Tables
• Illustrations
• Building Blocks
• Text
• Links
• Header & Footer

In Office Publisher 2007, which didn’t have the Ribbon, Design Gallery Objects were/are accessible from the Insert menu, Insert > Design Gallery Object > Design Gallery. Office Publisher 2010, on the Insert Tab, has the Group Building Blocks. The categories of Building Blocks (Design Objects) are:

Building Blocks Library

• Advertisements
• Business Information
• Calendars
• Design Accents
• Page Parts

Page Design:

• Template
• Page Setup
• Layout
• Pages
• Schemes
• Page Background

Mailings:

• Start
• Write & Insert Fields
• Preview Results
• Finish

View:

• Views
• Layout
• Show
• Zoom
• Window

When a Placeholder (textbox) is selected the Drawing Tools and Text Box Tools Format Tabs are available.

Drawing Tools

Format:

• Insert Shapes
• Shape Styles
• Shadow Effects
• 3-D Effects
• Arrange
• Size

Text Box Tools

Format:

• Text
• Alignment
• Linking
• Effects
• Typography

In addition, when a picture is added, the Picture Tools Format Tab is available. Its Groups are:

Picture Tools

Format:

• Adjust
• Swap
• Picture Styles
• Shadow Effects
• Arrange
• Size

The Office (Publisher) Button

Info

The Save As options:

• Publisher Files
• Publisher Template
• Publisher 98 Files
• Publisher 2000 Files
• Unicode Text Files
• PostScript
• PDF
• XPS Document
• Plain Text
• Single File Web Page
• Web Page, Filtered
• Rich Text Format
• Works 6.0 – 9.0
• Word 2007 Macro-enabled Document
• Works 6 – 9 Document
• Word 2007 Document
• Word 97-2003 Document
• GIF Graphics Interchange Format
• JPEG File Interchange Format
• Tag Image File Format
• PNG Portable Network Graphics Format
• Device Independent Bitmap
• Windows Metafile
• Enhanced Metafile

Recent

New

These are the ‘out of the box’ Templates included in Office Publisher 2010:

• Advertisements
• Award Certificates
• Banners
• Brochures
• Business Cards
• Business Forms
• Calendars
• Catalogs
• E-mail
• Envelopes
• Flyers
• Gift Certificates
• Greetings Cards
• Import Word Documents
• Invitation Cards
• Labels
• Letterhead
• Menus
• Newsletters
• Paper Folding Projects
• Postcards
• Programs
• Quick Publications
• Resumes
• Signs With Compliments Cards

Print

Share

Publisher Options

Options

General:

Change the most Popular options in Publisher.

• Top options for working with Publisher
• Personalise your copy of Microsoft Office

Proofing:

Change how Publisher corrects and formats text.

• AutoCorrect options
• When correcting spelling in Microsoft Office programs
• When correcting spelling in Publisher

Language:

Set the Office Language Preferences.

• Choose editing languages
• Choose display land Help languages
• Choose ScreenTip Language

Save:

Customise how documents are saved.

• Save documents

Advanced:

Advanced options for working with Publisher.

• Editing options
• Display
• General
• Print

Customise Ribbon:

Customise the Ribbon.

• Choose commands from:
• Customise the Ribbon:
• New Tab
• New Group
• Rename
• Restore Defaults
• Import/Export

Quick Access Toolbar:

Customise the Quick Access Toolbar.

• Choose commands from:
• Quick Access Toolbar:
• Restore Defaults
• Import/Export

Add-Ins:

View and manage Microsoft Office add-ins

• Add-ins

Trust Center:

Help keep your documents safe and your computer secure and healthy.

• Protecting your privacy
• Security & more
• Microsoft Office Publisher Trust CenterTrust Center Settings

Next, Publisher II