Office 2010 – PowerPoint III

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Microsoft Office PowerPoint 2010 – Continued

Before I look at how to create a presentation in PowerPoint here are the options from the Office Button.

The Office (PowerPoint) Button:

Info

Recent

New

Print

Share

PowerPoint Options

Options

General:

General options for working with PowerPoint.

• User Interface options
• Personalise your copy of Microsoft Office

Proofing:

Change how PowerPoint corrects and formats your text.

• AutoCorrect options
• When correcting spelling in Microsoft Office programs
• When correcting spelling in PowerPoint

Save:

Customise how documents are saved.

• Save presentations
• Offline editing options for document management server files
• File merge options for shared document management server files
• Preserve fidelity when sharing this presentation:

Language:

Set the Office Language Preferences.

• Choose editing languages
• Choose display and Help languages

Advanced:

Advanced options for working with PowerPoint.

• Editing options
• Cut, copy and paste
• Chart
• Image Size and Quality
• Display
• Slide Show
• Print
• When printing this document
• General
• Web Options

Customise Ribbon:

Customise the Ribbon.

• Choose commands from:
• Customise the Ribbon:
• New Tab
• New Group
• Rename
• Restore Defaults
• Import/Export

Quick Access Toolbar:

Customise the Quick Access Toolbar.

• Choose commands from:
• Customise Quick Access Toolbar:
• Restore Defaults
• Import/Export

Add-Ins:

View and manage Microsoft Office add-ins.

• Add-ins

Trust Center:

Help keep your documents safe and your computer secure and healthy.

• Protecting your privacy
• Security & more
• Microsoft PowerPoint Trust Center
• Trust Center Settings

Creating a PowerPoint Presentation

Open PowerPoint from the start menu, here I’m using Windows 7 32bit but the same applies to Windows XP, Vista Etc. Start > All Programs > Microsoft Office > PowerPoint 2010. The program opens with a default 4:3 slide showing the Home Tab.

You can, of course, create a new presentation using an existing template or theme, Office Button > New > Available Templates and Themes. Click on the icons to see a preview (at the moment the online content isn’t active but will be when the application is officially released).

For now I will be starting a presentation from scratch although I can add a theme at any point from the Design Tab.

Save

Before I do anything to anything I will give it a name and save it. Although PowerPoint hasn’t crashed here it has crashed several times whilst running the 32bit version on a 64bit drive. Having crashed, the program restarted itself with a list of last saves and auto saves to choose from.

Regardless of PowerPoint having its own safety net, most Office 2010 applications do; exceptions being OneNote saves everything and Access database entries are automatically updated, I like to know where a document is and its name.

A logical place to keep the file is My Documents > Office > PowerPoint and a descriptive, appropriate name for it is, in this case ‘officetwoten.pptx’. It has been saved with PowerPoint’s default PowerPoint Presentation format.

The complete list of Save As options are:

• PowerPoint Presentation
• PowerPoint Macro-Enabled Presentation
• PowerPoint 97-2003 Presentation
• PDF
• XPS Document
• PowerPoint Template
• PowerPoint Marco-Enabled Template
• PowerPoint 97-2003 Template
• Office Theme
• PowerPoint Show
• PowerPoint Macro-Enabled Show
• PowerPoint 97-2003 Show
• PowerPoint Add-In
• PowerPoint 97-2003 Add-In
• PowerPoint XML Presentation
• Single File Web Page
• Web Page
• Windows Media Video
• GIF Graphics Interchange Format
• JPEG File Interchange Format
• PNG Portable Network Graphics Format
• TIFF Tag Image File Format
• Device Independent Bitmap
• Windows Meta File
• Enhanced Windows Metafile
• Outline/RTF
• PowerPoint Picture Presentation
• OpenDocument Presentation

Page Setup

The first thing I would do having saved the presentation is decide the slide format. For me there is no choice to be made, if there is the possibility to present something in 16:9 format, I will use it.

Golden mean

The Golden mean (Golden section/Golden ratio) in both mathematics and art are the proportional qualities of the whole in relation to the section divided from it when the larger (whole section) is the same proportion as the smaller section. There are no, to the best of my knowledge, aesthetic or mathematical values to the 4:3 ratio (unless your screen is that proportion and you want to fill it).

From the Design Tab click Page Setup and from the dropdown list choose the appropriate setting. Slides sized for options are:

• On-screen Show (4:3)
• On-screen Show (16:9)
• On-screen Show (16:10)
• Letter Paper (8.5x11in)
• Ledger Paper (11x17in)
• A3 Paper (297x420mm)
• A4 Paper (210x297)
• B4 (ISO) Paper (250x353mm)
• B5 (ISO) Paper (176x250)
• 35mm Slides
• Overhead
• Banner
• Custom

I have selected On-screen (16:9) leaving the Slide orientation Landscape and Notes in Portrait, click Ok.

Next, PowerPoint continued...

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Office 2010 – PowerPoint II

Microsoft Office PowerPoint 2010 (Presentation)

A screen recording using PowerPoint 14

Next, PowerPoint continued...

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Office 2010 – PowerPoint

Microsoft Office PowerPoint 2010

Microsoft Office PowerPoint 2010 is a slide presentation program. A presentation program, of which there are many, includes three basic functions. 1. The text editing/formatting capabilities. 2. The graphic and media insertion. 3. A display program to show the presentation.

There are, of course, alternatives to Microsoft Office applications and later I will be comparing them with their Open source counterparts, the most attractive, and probably the only plausible one, being the OpenOffice project. Having previously only produced presentations using Office PowerPoint 2003/07 I’m looking forward to see how OpenOffice Impress compares to PowerPoint, not to mention the other OpenOffice applications.

PowerPoint started its life as Presenter, owned by the Forethought Company in California. In 1987 it was released as PowerPoint for the Mac, later that same year it was acquired by Microsoft and ever since has been used widely and is still considered the most effective form of persuasive technology by many.

One ironic fact about PowerPoint and other presentation software is that they use what are known as ‘slides’. Slides themselves, and slide projectors, were made obsolete by the use of programs like PowerPoint for slide presentations.

The PowerPoint Tabs and Groups are:

Home:

• Clipboard
• Slides
• Font
• Paragraph
• Drawing
• Editing

Insert:

• Tables
• Images
• Illustrations
• Links
• Text
• Symbols
• Media

Design:

• Page Setup
• Themes
• Background

Transitions:

• Preview
• Transition to This Slide
• Timing

Animations:

• Preview
• Animation
• Custom Animation
• Timing

Slide Show:

• Start Slide Show
• Set Up
• Monitors

Review:

• Proofing
• Language
• Comments
• Compare
• OneNote

View:

• Presentation Views
• Master Views
• Show
• Zoom
• Colour/Grayscale
• Window
• Macros

Add-Ins:

• Custom Toolbars

Drawing Tools (Appears when an object is selected)

Format:

• Insert Shapes
• Shape Styles
• WordArt Styles
• Arrange
• Size

Next, PowerPoint continued...

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Office 2010 – OneNote III

Microsoft Office OneNote 2010 – Continued

Having used Office OneNote 2010 for a couple of days now I can see why many people have already incorporated it into their daily routine. It is easy to see how, some of the time saving features and the convenience of having all your ‘bits’ in one place, make it a useful and powerful tool to have at hand.

I can take a paragraph, from this document for example, select it and drag it to the Side Note and drop it ready to be assigned a location from the Unfiled Notes to whichever Section or Page it is intended for.

Here is the Side Note

A simple table can be created by hitting the Tab key after typing anywhere on the page, continue hitting Tab after each entry to create the column headings. Use the Down Arrow to comple the table.

The ‘hidden’ calculator in OneNote is very useful. Just type the sum anywhere on the page and hit the space bar after the equals sign.

The Office (OneNote) Button

Info

Open

Share

Save As

New

Print

OneNote Options

Options

General:

General options for working with OneNote.

• User Interface Options
• Default font
• Personalise your copy of Microsoft Office

Display:

Change how OneNote looks.

• Display

Proofing:

Change how OneNote corrects and formats your text.

• AutoCorrect options
• When correcting spelling in Microsoft Office programs
• When correcting spelling in OneNote

Save & Backup:

Customise how OneNote saves and backs up your notes.

• Save
• Backup
• Optimising files
• Cache file location

Send to OneNote:

Customise how OneNote integrates with other applications.

• Send to OneNote
• Outlook Items
• Other content

Audio & Video:

Customise how OneNote makes and plays audio and video recordings.

• Audio & Video
• Audio Search

Language:

Set the Office Language Preferences.

• Choose editing languages
• Choose display and Help languages

Advanced:

Advanced options for working with OneNote.

• Editing
• Linked Notes
• Pen
• E-mail sent from OneNote
• OneNote Mobile
• Battery Options
• Tags
• Passwords
• Search
• Text recognition in pictures
• Other

Customise Ribbon:

Customise the Ribbon.

• Choose commands from:
• Customise the Ribbon:
• Net Tab
• New Group
• Rename
• Restore Defaults
• Import/Export

Quick Access Toolbar:

Customise the Quick Access Toolbar.

• Choose commands from:
• Customise Quick Access Toolbar:
• Restore Defaults
• Import/Export

Add-Ins:

View and manage Microsoft Office add-ins.

• Add-ins
• Legacy Add-ins

Trust Center:

Help keep your documents safe and your computer secure and healthy.

• Protecting your privacy
• Security & more
• Microsoft Office OneNote Trust Center
• Trust Center Settings

Next Office 2010 PowerPoint...

Office 2010 - OneNote II

Office 2010 - OneNote (The Movie)

Next OneNote continued...

Office 2010 – OneNote

Microsoft Office OneNote

OneNote reminds me a bit of the Lotus Organiser, (I know there is a version still available if one form or another but I’m referring to the Windows 95 Lotus SmartSuite version) it’s that place where you can keep those odds and ends all in one place and know exactly where they are.

Microsoft Office OneNote is a multi-user information gathering application most useful when you’re on the move using a Tablet Pc or Laptop.

OneNote opens with a useful Getting Started with OneNote guide from the Notebooks Sections Tabs (listed on the left of the main window).

The default Section Tabs are:

Work Notebook:

• Meeting notes
• Project A
• Project B
• Research
• Travel
• Planning
• Miscellaneous

Personal Notebook:

• Personal information
• Shopping
• Books, movies and music
• Travel
• Recipes
• To do
• Miscellaneous

OneNote 2010 Guide:

• Getting Started with OneNote
• More Cool Features

The OneNote Ribbon Tabs/Groups are:

Home:

• Clipboard
• Basic Text
• Styles
• Tags
• Outlook

Insert:

• Tables
• Illustrations
• Links
• Files
• Recording
• Time Stamp
• Symbols

Share:

• E-mail
• Unread
• Shared Notebook
• History

Draw:

• Tools
• Insert Shapes
• Edit
• Convert

Review:

• Spelling
• Language
• Notes

View:

• Views
• Authors
• Page Setup
• Zoom
• Window

Has a non-OneNote user, but at the same time, has someone who needs an organiser, OneNote is an interesting proposition. An interesting feature is the lack of a save button/icon. Everything is automatically updated and saved.

There is of course, on the Office Button, a Save As option where Notebooks, Sections and Pages can be saved.

The Notebook file format is .onekg (OneNote notebook archived in a single file). Pages and Sections have the .one format. All three can be Saved As:

• PDF .pdf
• XPS .xps
• Single File Web Page .mht

New Notebooks can be created through the Office Button.

Note Containers are the little, or large, bordered windows into which the contents of the page on a Section are; typed, copied, linked, sent, brought, dragged or by whatever means, inserted onto the page. Once there they can be resized and arranged in any order.

If at any point you encounter something you can’t copy, in this case an image from Google Maps, from the Insert Tab select Screen Clipping and drag an area around the map which will be inserted automatically has a Container

Also in this example I will drop a photo and a couple of links. A disadvantage of not having to save anything is you get to keep everything. At the bottom left of the main window, under Notebooks, there are Unfiled Notes. If you lost something that’s where it stays until it is allocated. It is also where any unwanted notes are kept.

Click once on Unfiled Notes, a list of saved Pages/Notes will appear in Tabs on the upper right. New Pages, SubPages and Page Templates can be created from the dropdown.

Next, OneNote continued...