Office 2010 - News

Technical Preview

The ‘official’ Technical Preview is here

Yesterday, Microsoft began its ‘invitation only’, but none the less impressive, Technical Preview of the Office 2010 package. Still no mention of that underestimated little word, price. The price will be a major concern for anyone who already owns Office 2007 especially considering that it doesn’t do anything fundamentally different and there is also the less glamorous but still functional OpenOffice Suite for free.

Online Office

Office 2010 will also be available in an online version, albeit reduced. The programs that will be available are Word, Excel, PowerPoint and OneNote. Use of the remote Office will also be compatible with Safari and Firefox. The fact that they were not really highlighting of the online version of Office 2010 is more a response to Google docs rather than a shift in emphasis from the software package. As I understand it you will need a Windows Live account to access it but there’s no cost involved even for non-Office users, though one if its main attractions is the ability to collaborate with other Office 2010 licence owners.

The Office 2010 web applications will have a restricted functionality but more than enough to make adjustments to existing documents including using formulas in Excel and adding web clips and the like to OneNote. We will have to wait for the full release of Office 2010 to try out the web-based features which are not available in the Technical Preview though, apparently they will be available later this year. You can read more about it from their site, here.

Next, SharePoint Workspace...

Office 2010 – OneNote III

Microsoft Office OneNote 2010 – Continued

Having used Office OneNote 2010 for a couple of days now I can see why many people have already incorporated it into their daily routine. It is easy to see how, some of the time saving features and the convenience of having all your ‘bits’ in one place, make it a useful and powerful tool to have at hand.

I can take a paragraph, from this document for example, select it and drag it to the Side Note and drop it ready to be assigned a location from the Unfiled Notes to whichever Section or Page it is intended for.

Here is the Side Note

A simple table can be created by hitting the Tab key after typing anywhere on the page, continue hitting Tab after each entry to create the column headings. Use the Down Arrow to comple the table.

The ‘hidden’ calculator in OneNote is very useful. Just type the sum anywhere on the page and hit the space bar after the equals sign.

The Office (OneNote) Button

Info

Open

Share

Save As

New

Print

OneNote Options

Options

General:

General options for working with OneNote.

• User Interface Options
• Default font
• Personalise your copy of Microsoft Office

Display:

Change how OneNote looks.

• Display

Proofing:

Change how OneNote corrects and formats your text.

• AutoCorrect options
• When correcting spelling in Microsoft Office programs
• When correcting spelling in OneNote

Save & Backup:

Customise how OneNote saves and backs up your notes.

• Save
• Backup
• Optimising files
• Cache file location

Send to OneNote:

Customise how OneNote integrates with other applications.

• Send to OneNote
• Outlook Items
• Other content

Audio & Video:

Customise how OneNote makes and plays audio and video recordings.

• Audio & Video
• Audio Search

Language:

Set the Office Language Preferences.

• Choose editing languages
• Choose display and Help languages

Advanced:

Advanced options for working with OneNote.

• Editing
• Linked Notes
• Pen
• E-mail sent from OneNote
• OneNote Mobile
• Battery Options
• Tags
• Passwords
• Search
• Text recognition in pictures
• Other

Customise Ribbon:

Customise the Ribbon.

• Choose commands from:
• Customise the Ribbon:
• Net Tab
• New Group
• Rename
• Restore Defaults
• Import/Export

Quick Access Toolbar:

Customise the Quick Access Toolbar.

• Choose commands from:
• Customise Quick Access Toolbar:
• Restore Defaults
• Import/Export

Add-Ins:

View and manage Microsoft Office add-ins.

• Add-ins
• Legacy Add-ins

Trust Center:

Help keep your documents safe and your computer secure and healthy.

• Protecting your privacy
• Security & more
• Microsoft Office OneNote Trust Center
• Trust Center Settings

Next Office 2010 PowerPoint...

Office 2010 - OneNote II

Office 2010 - OneNote (The Movie)

Next OneNote continued...

Office 2010 – OneNote

Microsoft Office OneNote

OneNote reminds me a bit of the Lotus Organiser, (I know there is a version still available if one form or another but I’m referring to the Windows 95 Lotus SmartSuite version) it’s that place where you can keep those odds and ends all in one place and know exactly where they are.

Microsoft Office OneNote is a multi-user information gathering application most useful when you’re on the move using a Tablet Pc or Laptop.

OneNote opens with a useful Getting Started with OneNote guide from the Notebooks Sections Tabs (listed on the left of the main window).

The default Section Tabs are:

Work Notebook:

• Meeting notes
• Project A
• Project B
• Research
• Travel
• Planning
• Miscellaneous

Personal Notebook:

• Personal information
• Shopping
• Books, movies and music
• Travel
• Recipes
• To do
• Miscellaneous

OneNote 2010 Guide:

• Getting Started with OneNote
• More Cool Features

The OneNote Ribbon Tabs/Groups are:

Home:

• Clipboard
• Basic Text
• Styles
• Tags
• Outlook

Insert:

• Tables
• Illustrations
• Links
• Files
• Recording
• Time Stamp
• Symbols

Share:

• E-mail
• Unread
• Shared Notebook
• History

Draw:

• Tools
• Insert Shapes
• Edit
• Convert

Review:

• Spelling
• Language
• Notes

View:

• Views
• Authors
• Page Setup
• Zoom
• Window

Has a non-OneNote user, but at the same time, has someone who needs an organiser, OneNote is an interesting proposition. An interesting feature is the lack of a save button/icon. Everything is automatically updated and saved.

There is of course, on the Office Button, a Save As option where Notebooks, Sections and Pages can be saved.

The Notebook file format is .onekg (OneNote notebook archived in a single file). Pages and Sections have the .one format. All three can be Saved As:

• PDF .pdf
• XPS .xps
• Single File Web Page .mht

New Notebooks can be created through the Office Button.

Note Containers are the little, or large, bordered windows into which the contents of the page on a Section are; typed, copied, linked, sent, brought, dragged or by whatever means, inserted onto the page. Once there they can be resized and arranged in any order.

If at any point you encounter something you can’t copy, in this case an image from Google Maps, from the Insert Tab select Screen Clipping and drag an area around the map which will be inserted automatically has a Container

Also in this example I will drop a photo and a couple of links. A disadvantage of not having to save anything is you get to keep everything. At the bottom left of the main window, under Notebooks, there are Unfiled Notes. If you lost something that’s where it stays until it is allocated. It is also where any unwanted notes are kept.

Click once on Unfiled Notes, a list of saved Pages/Notes will appear in Tabs on the upper right. New Pages, SubPages and Page Templates can be created from the dropdown.

Next, OneNote continued...