Tuesday, 21 July 2009

Outlook 2010 - Rules

Rules in Outlook 2010

Using Rules in Outlook 2010 is a great way to have messages do something specific before you actually read them. Rules also apply to sent messages but for the moment I will deal with received mail. There are many conditions you can apply to your incoming mail, for this example I will redirect some mail to a specific folder.

I get daily updates in my Gmail account from a few sites that I subscribe to. These sites could best be described as technology news sites like TechCrunch, Slashdot TechRepublic Etc. I don’t necessarily want to read them when I first open my inbox but for the moment that is where they appear.

Firstly I create a folder where I want the mail to be sent. After right-clicking on Outlook Data Files (in the left folder pane) and selecting New Folder I give the folder a name.


On the Home Tab, with one of the tech news emails selected click Rules, Create Rule from the Action Group.


In the Create Rule dialogue box the name TechRepublic Daily Digest has been inserted in the list of ‘When I get e-mail with all of the selected conditions’, which I tick. Under ‘Do the following’ I tick ‘Move the item to folder: TechNews.


Clicking Advanced Options will open the Rules Wizard options and give lists of conditions that can be applied.




By selecting ‘Run this rule now on messages already in “Inbox”’, all older/read mail from TechRepublic will be move there.





14 comments:

Alex said...

My sister like walking around the Inet and once she caught a virus. My data was lost I could restore almost all data except MS Outlook emails. To my good fortune a friend offered me a nice utility for resolving problem and it was effective and might be curious for using in this issue - recover .pst.

Anonymous said...

Whenever this rule runs, the email is moved but the body is empty. Any suggestions,

Glenn
glennclarke56@gmail.com

Alexis said...

I have heard about some utilities for working out different problems with outlook. I observed one of them at special-purpose site and at the same time I forgot about my trouble. The software might be good solution in this trouble - how to fix microsoft outlook.

Anonymous said...

what does "stop processing more rules means"

Anonymous said...

http://www.oxstyle.com/p/windows-7.html

Anonymous said...

Would love to see an article on rules for Sent messages

As you said, Rules also apply to sent messages

I cannot get sent messages to obey rules

Anonymous said...

Are we going backwords in email?

I have set up a simple mail filter to match a few key words from a subject line. Ok I have 20 key words.... but only a handful of emails get filtered by outlook. I have also seen outlook filter one email with the same subject and then let the next one go!

Outlook is meant to be the more advanced business email system. But it is no good and Google or Zimbra arn't up to scratch either. What are we missing here.

Anonymous said...

I would like to change the default way Rules are initially ewt up. In Advanced Step 1,I would like to untick the "Stop processing more rules" box on page 2 and tick the box for "Run this rule on new messages already in the "Inbox".
Is there a way to do this and have it as my default rule?

Anonymous said...

Wow thanks this was the best step by step I could find on this subject.

Thank you!

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Ram Kudapa said...
This comment has been removed by the author.
barbara lopez said...

I want to create a rule that shows assage in specific color. but it is not an option when I try to create this rule. How can I resolve this?

RichardSmith said...

Great review more informative.Explanation through the pictures is really good. It makes me feel great when I read all these very useful blog.
Microsoft Office 2010 Basic

Daisy Zoe said...

Hey I can solve this problem by the using of inbox repair tool. It can work perfectly and solve the entire problem easily. You can also download inbox repair tool from the internet.

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