Wednesday, 1 July 2009

Office 2010 - Outlook II

Part 9 – Outlook (Overview)

Having closed the Setup Wizard (Part – 8) the main Outlook window will open and it will retrieve the contents of your email from your webmail account.

Outlook 2010, like its predecessors is both a complex and controversial piece of software. For the moment I will be sticking to a basic overview of the program structure, returning to advanced features and settings later. Has you can see from the screenshot Outlook 14 has the now familiar Ribbon and tabs. The main window is divided into sections, how many depends on preference and requirement. In this case three: Folders, conversations and the content of the selected item.

The selected (open conversation) email in this case has a link at the top of the page 'To view email has a webpage, go here'. One click will open the convesation in a browser window.

The Ribbon, Tabs and Groups on the Outlook 14 window are:


  • New
  • Delete
  • Respond
  • Quick Steps
  • Actions
  • Tags
  • Find

Send / Receive:

  • Send & Receive
  • Download
  • Headers
  • Preferences


  • New
  • Actions
  • Clean Up
  • Favorites
  • Properties


  • Current View
  • Arrangement
  • Layout
  • Window


  • Custom Toolbars

The Office (Outlook) Button:





Outlook Options

Are there options in Outlook 2010?


General options for working with Outlook

  • User Interface options
  • Personalise your copy of Microsoft Outlook
  • Start Up options


Change the settings for messages you create and receive.

  • Compose messages
  • Message arrival
  • Conversation Clean Up
  • Replies and forwards
  • Save messages
  • Send messages
  • MailTips
  • Tracking
  • Message format
  • Other


Change the settings for calendars, meetings and time zones.

  • Work time
  • Calendar options
  • Display options
  • Time zones
  • Scheduling assistant
  • Resource scheduling


Change how you work with your contacts.

  • Names and filing
  • Linking
  • Contacts index
  • Online status
  • Outlook created contacts


Change the settings that track your tasks and to-do items.

  • Task options
  • Work hours

Notes and Journal:

Change the settings for Notes and the Journal.

  • Notes options
  • Journal options


Change how items are searched with Instant Search.

  • Sources
  • Results


Change the settings for mobile notification and messaging.

  • Calendar Summary
  • Mobile Reminder
  • Mobile Notification
  • Mobile Options


Set the Office Language Preferences.

  • Choose editing languages
  • Choose display and Help languages


Options for working with Outlook

  • Outlook panes
  • Outlook start and exit
  • AutoArchive
  • Reminders
  • RSS Feeds
  • Send and receive
  • Developers
  • Dial-Up connections
  • International options
  • Offline editing options for document management server files
  • Other

Customise Ribbon:

Customise the Ribbon.

  • Choose commands from:
  • Customise the Ribbon:
  • New Tab
  • New Group
  • Rename
  • Restore Defaults
  • Import/Export

Quick Access Toolbar:

Customise the Quick Access Toolbar.

  • Choose commands from:
  • Quick Access Toolbar:
  • Restore Defaults
  • Import/Export


View and manage Microsoft Office add-ins.

  • Add-in Options
  • Add-ins

Trust Center:

Help keep your documents safe and your computer secure and healthy

  • Protecting your privacy
  • Security & more
  • Microsoft Outlook Trust Center

Next, Access 2010


C said...

Great post, thanks for the details. When you get to it, it will be interesting to know if Tasks can now be sorted when it is in Calendar view. In OL 2007, the Tasks show up at the bottom of the calendar but they are not sortable. Keep up the good work.

gg_ryder said...

Thanks for you comment C. In Calender View Tasks can be sorted by Daily Task List Tools (Tab which appears when you click in the Task area)Arrange By, then either By Due Date or By Start Date. Although the Tasks are arranged chronologically in the calendar you can drag them manually up or down the list. Thanks again for your comment.

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